Articles of Association

of

“THE FIELDSVIEW BUILDING RESIDENTS’ ASSOCIATION”

1. Name

The name of the Association is “THE FIELDSVIEW BUILDING RESIDENTS’ ASSOCIATION” (hereinafter referred to as the Association).

2. Objects

The objects of the Association are to:

a. Represent and promote the interests of the residents of The Fieldsview Building.

b. Oversee the maintenance and improvement of communal facilities and services.

c. Encourage community spirit, cohesion, and well-being among residents.

d. Liaise with landlords, managing agents, and external stakeholders on behalf of members.

e. Collect funds for the maintenance of the association and its activities.

3. Membership

a. Membership shall be open to all residents (owners and tenants) of the Fieldsview Building who are 18 years or older.

b. Residents who are tenants may attend meetings, express feedback and contribute operationally to the Association, however, tenants shall not have voting rights at the AGM or at any Extraordinary General Meeting.

c. Each leasehold flat is entitled to one vote.

d. Membership costs £15 per year but is subject to review by the Committee on an annual basis. Any changes to membership cost requires at least 50% support of all members of the Association.

e. A member may resign at any time by notifying the Secretary.

4. Management Committee

a. The affairs of the Association shall be managed by a Committee elected by the members.

b. The Committee shall consist of at least 3 and no more than 10 members.

c. The Committee shall include the following officers:

-          Chair

-          Secretary

-          Treasurer

Additional officers may be appointed as needed.

d. Committee members shall be elected annually at the Annual General Meeting (AGM).

e. The Committee may co-opt additional members between AGMs, subject to ratification at the next meeting.

5. General Meetings

a. An Annual General Meeting shall be held each year to:

-          Receive reports from the Chair, Treasurer, and Secretary

-          Elect the Committee

-          Approve the accounts

-          Discuss other matters raised by members

b. At least 14 days’ notice of the AGM shall be given in writing or electronically to all members.

c. Extraordinary General Meetings may be called by the Committee or by written request of 10% of members.

6. Quorum and Voting

a. A quorum for General Meetings shall be 10% of the total voting households or 4 members, whichever is greater.

b. Each member household has one vote.

c. Resolutions shall be passed by a simple majority (more than 50% of voting households) of those present and voting.

d. In the event of a tie, the Chair shall have a casting vote.

7. Finance

a. All funds shall be held in a bank account in the name of the Association.

b. The Treasurer shall maintain proper accounts and present them at the AGM.

c. All expenditure must be approved by the Committee.

d. Cheques and online payments must be authorised by at least two Committee members.

e. Extraordinary expenditure must be approved by all committee members (extraordinary being greater than £50).

10. Diversity and Equality

a. The Association is committed to promoting equality, diversity, and inclusion.

b. No member or resident shall be discriminated against on the grounds of age, disability, gender reassignment, marriage or civil partnership, pregnancy and maternity, race, religion or belief, sex, or sexual orientation.

c. The Association shall ensure that all activities and communications are inclusive and respectful of all members of the community.

8. Amendments

These Articles may be amended by a two-thirds majority of members present at a General Meeting, provided that 14 days’ notice has been given, including details of the proposed amendment.

9. Dissolution

In the event of dissolution, any remaining funds shall be distributed to a charity or community group agreed upon at a General Meeting.

Adopted by the Committee on the 22/08/2025

Chris Du (Chair)

Jonathan Meech (Treasurer)

Emily Artinian (Secretary)